Event photography hours calculator

By Stan Murzyn

Enter your attendees, days and program hours. You get hours, whether a second photographer helps, and an image range.

Your event

Event name First day

Attendees Days

Program hours per day

Events running at the same time

On the program

Your coverage plan

Enter your attendees, days and program hours to see the plan.

How I figured this

Hours are the program hours, each day. I arrive about an hour and a half to two hours early to set up, so ask whether setup is on the clock.
One photographer is enough if one main thing happens at a time. A second helps if more than one important thing happens at once, so each one gets covered.
My planning range is 25 to 50 edited images per photographer hour. A second photographer adds 60 to 70 percent of that range.

Build a shot plan with AI

Paste this prompt into an AI that builds web pages. It makes a shot-plan page from your entries and your program. Check its answers against your program.

Show or edit the prompt

Prompt

How many hours should I book a conference photographer for?

I start with the program hours. I arrive early to set up, about an hour and a half to two hours before the program, so ask your photographer whether setup is on the clock.

Do I need a second photographer?

When more than one important thing is happening at the same time, such as several main stages at once. If there is one main stage at a time, one photographer is plenty. The second photographer guide has more.

How many photos should I expect per hour of coverage?

My planning range is 25 to 50 edited images per photographer hour. It is a planning range, not a promise. Ask your photographer what the set will cover.